GME Application FAQ

Frequently Asked Questions (FAQs)

Updated September 6, 2019

Q. What are the criteria to be able to apply for this grant?
A. Residency programs that meet the following criteria are eligible to apply for funding:

  • Located in California
  • Osteopathic or Allopathic
  • Primary care (family medicine, internal medicine, obstetrics/gynecology, and pediatrics) or emergency medicine
  • Accredited by Accreditation Council for Graduate Medical Education (ACGME) and/or the America Osteopathic Association (AOA) Council on Postdoctoral Training.
  • Serving medically underserved populations and areas

Q. If I was awarded in the previous CalMedForce cycle, am I eligible to apply for the 2019-20 cycle?
A. Yes, if you were awarded in the previous grant cycle you are welcome to apply to the new grant cycle if your residency program still meets the required criteria.

Q. I was not awarded in the previous cycle, should I still apply for this upcoming cycle?
A. Even if you did not get awarded in the previous cycle, we strongly encourage all eligible residency programs to apply. We continue to adjust our program to improve the application and application process. As such, we will be holding webinars prior to the launch of the application and during the open application cycle. These webinars will give applicants an opportunity to ask questions regarding the application and the application process.

Q. What is the due date for the CalMedForce grant application?
A. Applications are due by 11:59pm PST, October 28, 2019.

Q. Why is it important to submit my application early?
A. Applications submitted by October 11, 2019, 11:59pm (PST) will have the opportunity to edit their application, if needed.

Q. Will I be able to edit the content of the application before the final submission?
A. Yes, you can return and edit your application at any point before the final submission. Please note that once you submit the application, you may not be able to make changes to the application. Please ensure that your application is complete and accurate.

Q. Can I submit additional documentation/material after the deadline?
A. Unfortunately, we cannot accept any additional documentation, materials or corrections after the application deadline of 11:59pm PST, October 28, 2019. Early application submission is strongly encouraged. Applications submitted between October 12, 2019 and October 28, 2019 will be considered final, and no supplemental information or changes can be made to the application.

Q. Can I access my application to make changes or updates after I submit it?
A. No, you will not be able to freely access your application after final submission. If an application submitted by October 11, 2019 is reviewed by PHC staff and deemed to be incomplete or have information that was not correctly entered, staff will notify the applicant to update or provide supplemental information. Applicants may only change or update what staff deems as incomplete. The applicant may not make changes to any other portion of their application. Abuse of any administrative permission will not be tolerated.

Q. How are the applications reviewed and selected?
A. All applications will be auto scored using the criteria and scoring system established by the Advisory Council and Board. Please see the scoring matrix in the grant guidelines for further detail regarding scoring. Each application will be reviewed by PHC staff to ensure completeness and accuracy.

Q. If awarded, when will notification be sent?
A. If your program is awarded, an email notification will be sent to the program director and primary contact that is indicated in the application. The current time period we expect to announce the awardees is in late November/early December. Our website will be updated when a definitive announcement date has been determined.

Q. When will awards for the 2019-20 cycle be disbursed?
A. Grant payment disbursements will begin in the fall of 2020. The award amount will be disbursed in arrears bi-annually for the duration of the program. Awardees need to ensure all required awardee documents are submitted to CalMedForce in a timely manner to prevent any delays. CalMedForce will issue to all awardees, an electronic Grant Award Agreement via email to the primary contact and program director as stated in the application. Awardees will be given a 45-day period to sign and return the contract along with the required financial documentation to receive the first grant payment.

Q. Will overhead costs be allowed?
A. Yes, overhead costs are allowed. There is a maximum amount of 10% of the total grant amount that can be used for administrative expenses. Administrative costs include expenditures for general items that support the operational needs of the GME program such as printing, telephone, office supplies and other general administrative expenses that are necessary to directly support the needs of the residency program. The grant may not be used to support administrative costs incurred by the sponsoring institution.

Q. How do I initiate the CalMedForce grant application process? A. To initiate the CalMedForce application process, you must create a user ID and password to register for an account. If you applied last year, you may reuse your user ID for the 2019-20 cycle.

Q. What if we have more than one residency program that wants to apply?
A. Each residency program must complete a separate application. Please see above on how to create an account/user ID. You can only submit one application per account.

Q. Can I change or reset my user ID and/or password?
A. You can reset your password, but you cannot reset your user ID. Please contact us at or (916) 551-2899 Mon-Fri 9am-5pm PST for assistance with any questions or concerns.

Q. Who do I contact if I am having a problem accessing the application?
A. For any technical difficulties please contact us at or call us at (916) 551-2899 Mon-Fri 9am-5pm PST.

Q. Will I find out how I scored on my application?
A. Yes, all applications submitted will receive a preliminary score. This preliminary score is an auto-generated score and will be shared prior to staff review. Following the close of the CalMedForce 2019-20 grant cycle, a final score will be sent to both the primary contact and program director as indicated in the application.

Q. Will CalMedForce 2019-20 Awardees be published?
A. Yes, following email notification to both the program director and primary contact, CalMedForce will publish a list of all awardees on our website along with the amount awarded and number of positions funded.